They have come to be part of the traditional mailbox of DAG design in creating more of an acceptance by the Exchange administrators. Optional: To view the properties of a selected moderator, click Properties.Office 365 Exchange Online public folders have altered for better instead of being a phase of mail creation from administrative headaches from recovery as well as redundancy viewpoint. To add or remove names of people who are moderators, click Add or Remove. Moderators will not receive either of these responses when they post messages. In these cases, there will be a delay before approved submissions can be viewed by others."Ĭlick Custom response, and then click Template. Please note that submissions to some folders or discussion groups are reviewed to determine whether they should be made publicly available. Optional: To automatically send a response when a new message is received by the moderator, select an option under Reply to new items with. The moderator who does the reviewing is specified in step 6. In the Forward new items to box, enter the name of the person who receives incoming messages or the name of an alternate public folder where the messages are stored for review. Select the Set folder up as a moderated folder check box. On the Administration tab, click Moderated Folder. In the Folder List, in the Navigation Pane, right-click the public folder, and then click Properties on the shortcut menu. You must have Owner permission for a public folder in order to designate it as a moderated folder. In the form, enter the information you want to post. To use the default form for posting information, click the File menu, point to New, and then click Post in This Folder. Open the public folder you want to post information in. Note: While you can copy a task list to a public folder, you cannot copy a task request to a public folder or create a task request from a public folder.
In the Views for folder folder name box, click Current view settings. When you're finished making changes, close the Customize View dialog box. On the View menu, point to Current View, and then click Customize Current View.įor each type of change you want to make, under Description, click a button, and then select the options you want. Switch to the view you want to base the new view on. To use the view immediately, click Apply View. When you finish selecting options, click OK. To further customize the view, under Description, click a button, and then select the options you want to use. To change where the view will be available, click an option under Can be used on. In the Type of view box, choose the view type you want. In the Name of new view box, type a name. On the View menu, point to Current View, and then click Define Views. Anyone who views the contents of the folder can see your post. When you reply to a post in a public folder, there's no Reply All button. When you switch from an email folder to a public folder, the New Post button above the Folder Pane changes to New Email – because you typically post items instead of send email messages in a public folder. Differences between mail folders and public folders This type of centralized location facilitates communication and collaboration on team projects. Share calendars, contact lists, and task listsĪttach calendars, contacts, and tasks or task lists to posts to share information with people who have access to the folder. A topic can have its own moderator to control whether an item is posted, and to delete posts that don't meet organizational standards or violate policy. As needed, set permissions for each subfolder (you may want to restrict access to folders that contain confidential or sensitive information). Store each discussion topic in its own subfolder. Here are some typical ways to use public folders in an organization: Online discussions
OPEN PUBLIC FOLDERS IN OUTLOOK 365 HOW TO
Learn how to Change permissions for a public folder.
Step 3: Set folder permissions for users and groupsīy default, Outlook grants permissions only to you, as the creator of the public folder, so you then need to specifically grant permissions to people so they can read and post content in the folder. To add a public folder to your Favorites, right-click the folder, then select Add to Favorites.įor information on how to use Favorite folders in Outlook Web App, see Working with message folders in Outlook Web App.
These actions can be done in Calendar, Contact, Mail and Post public folders.
OPEN PUBLIC FOLDERS IN OUTLOOK 365 UPDATE
Then in Outlook Web App, you can perform certain functions within those same public folders, such as create, update or delete items. You can add a public folder to your Favorites folders.
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